Browse our most frequently asked questions below. If we haven’t answered your question, please get in touch via the Contact Us page.
Lot 1 –Interim Recruitment
Lot 2 – Permanent Recruitment
Lot 3 – HR Consultancy
Lot 4 – HR Marketing and Advertising
Lot 1 Interim Recruitment
Lot 2 Permanent Recruitment
Lot 3 HR Consultancy
Lot 4 HR Marketing and Advertising
The framework management will be covered by the London Borough of Waltham Forest and YPO, this consists of quarterly review meetings and monthly management information.
The procurement process was run by the London Borough of Waltham Forest in Partnership with YPO, the Open procedure was followed and all pre-qualification questions were asked and evaluated. Each lot had specific questions and pricing asked and these were evaluated by the London Borough of Waltham Forest, YPO and other supporting organisations.
The framework will expire on 9th November 2023, YPO and London Borough of Waltham Forest have the option to extend the framework for a further period of 24 months.
There is no charge for the customer to use this framework.
All public sector organisations can access the framework.
Yes, customers do have the ability to complete the templates by downloading them from the LGRP website and sending these by email to the supplier(s). Or alternatively, the customer can use the direct award or further competition function within the website. Customers can contact [email protected] at anytime for any assistance.
New providers are unable to join the framework due to the tendering process already being completed. Any enquiries can be sent to [email protected].
The LGRP framework has a weighting 40% for price and 60% for quality. In your further competition and call-off document you will be required to detail your percentage split between price and quality.
Yes, during the tender process we asked providers to identify any job categories or specialisms for roles they can deliver. We have a document which we created using this information and can share this with contracting authorities, please request this document via [email protected]. Providers do have the ability to update this information throughout the life of the framework. Please note that these specialisms did not form part of our evaluation criteria when establishing the framework.
No. The tendering process for providers to join the framework has already been finalised and the awarded list of providers for each lot is now final. However, subcontracting is permitted via the framework, so you may wish to ask your identified provider to explore this option.
A direct award allows organisations to select a provider on the framework that will provide them with the most advantageous service in relation to quality and price. There is direct award criteria and pricing available for all four lots on the framework, please see the relevant lot page.
If you wish to carry out a direct award you will need to assess the providers on the lot and understand the pricing structure available.
Once you know which provider you wish to use then you will just need to complete the direct award form. This can either be complete online, downloaded or requested from YPO or London Borough of Waltham Forest. This form sets out the requirements and timescales involved. This can then be sent to the provider either through this website or directly from your organisation.
On agreement of the requirements you will then be required to complete the order form, please note that if you use the online form then you don’t need to complete the downloadable order form as well.
YPO should be notified of all awards made via the LGRP framework. If you conduct a direct award via the LGRP website (www.lgrp.co.uk) YPO will be automatically notified and no further action will be needed by you.
If you make an award offline, or following a further competition, you will need to notify YPO directly and can do so using our Confirmation of Award document, which can be found within the template document section of our website. Alternatively you can request the confirmation of award document directly via [email protected].
A further competition allows organisations to create a set of questions and specific pricing to ask providers on the lot. The further competition would then be distributed to all of the providers on the lot.
If you wish to carry out a further competition you will need to think about the key questions and specific pricing that you would like to ask the providers.
Once you have those ready you can utilise the LGRP template document that will guide you through the process. Please remember that this is a guidance document and it can be amended to suit your needs.
The further competition should be submitted to all providers and the deadline should be consistent for the providers. Once the providers have responded to the deadline, you will then need to evaluate their bids. On agreement of the requirements you will then be required to complete the order form. Please note that if you use the online form then you don’t need to complete the downloadable order form as well.
No, providers don’t need to bid for all further competitions.
The evaluation process for the framework was 60% on quality and 40% on price, we recommend that partners adopt the same approach. The evaluation process can be agreed on an organisation by organisation basis.
Once you have evaluated you can make contact with your chosen provider to set up a meeting to work through the next steps.
There are no exact timescales for further competitions, however please be mindful that providers need time to carry out a thorough process. A reasonable time is 72 hours.
We recommend that feedback is provided to all unsuccessful providers. The reason for providing feedback is that it helps to support continuous improvement and ensures continued appropriate pricing.
As guidance the providers could be asked to complete the further competition within 72 hours or a timescale that is advised in the organisation’s documents.